Breakout Presenters
Breakout speakers are the backbone of the conference.  OACE typically offers 5-10 options per breakout, which vary in length from 45 minutes to 90 minutes.  Breakouts are typically presented in English OR Spanish.  If a bi-lingual presentation is desired, presenters are encouraged to do TWO different breakouts and focus on one language at a time, as this optimizes the learning experience for participants.   Attendees may be Oregon-based* educators OR they may be parents.  During sign-up, presenters may indicate which audience, duration, language, etc. their presentation is most suited for.
The fees for the first two presenters who are attending the full conference will be waived.  Additional presenters are charged per person and help cover the cost for them to attend.  Please read Important Information below for details.

Symposia & Speakers
The Symposium is a popular option each year.  OACE plans for 3-4 symposium options each year.  Symposia are held on Thursday and typically have 40-60 attendees each.  Symposium Presenters typically present from 9-Noon and 1-4PM, with an hour for lunch, although half day options are available, if needed.  Since these sessions are larger than typical breakouts, they are held in the larger rooms.  Continental breakfast, coffee service and boxed lunches are provided.  We ask you to complete an application to provide us with information.  
Speakers address the entire conference during plenary or keynote addresses.  These addresses may vary in duration from 15 minutes to an hour, depending on the conference's needs, the presenters availability, and the topic complexity.  Speakers typically present in the main conference venue or auditorium and have audiences between 200-400 people.  Meals may be served during speeches, and there are typically other conference functions, like announcements, raffles, etc, that bookend the speech.
Typically content is delivered in English and Spanish translation is made available via headset.  The audience includes mostly Oregon-based* educators, including teachers, administrators, etc.

Registration fee is waived for Symposium Presenters and Speakers.  Please read Important Information below for details.

Exhibitors & Vendors
Exhibitors and Vendors are invited to participate in our conference!  We offer inexpensive and flexible display options and locations within the venue.  
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Exhibition hours:
  • Thursday: 5:30 pm – 9:30 pm
  • Friday: 8:00 am – 5:00 pm
  • Saturday 8:00 am - Noon
Booth reservations include: Thursday evening reception and Friday lunch for first representative, inclusion of your company information and web link in the OACE Program Guidebook and the opportunity to present a workshop. If you are interested in presenting, click the to the side.

Fees​
  • ​Non Profit Exhibitor: $75 for 1 table with chairs.  Fee may be waived upon request.
  • For-Profit Vendor: $175/table (includes chairs)
  • Dining for Exhibitors & Vendors (optional): Add on $75 per person add-on pays for all meals for the duration of the conference.

Please read Important Information below for details.

Sponsorship Opportunities

Important Information

The following terms and conditions apply to all speakers, presenters, exhibitors, vendors, and others participating in the annual conference of the Oregon Association for Comprehensive Education (OACE).

Application Process

Step 1: Apply

The first step is to apply to participate. After your application is received, it will be reviewed by the Committee for approval.

STEP 2: Approval

Upon approval by the Committee, you will receive an email from OACE with an approval letter & with registration instructions.

STEP 3:  Register

With your approval letter you will also receive a discount code.  Please use that discount code to register for the event, and make payment, if necessary.

Planning your Presentation

Target audiences include:
  1. Parents, especially those with children who are identified as migrant, bilingual, ELL, SpEd, dual language, etc.
  2. Teachers, including specialists, who serve students identified as migrant, bilingual, ELL, SpEd, etc., or with students in dual language programs.
  3. Other Educators, including counselors, administrators, etc, who work with students students and staff who are identified as migrant, bilingual, ELL, SpEd, dual language, etc.
  4. Program support staff, including migrant recruiters, and others, who work with students students and staff who are identified as migrant, bilingual, ELL, SpEd, dual language, etc.
Presentation Language
Keynotes and breakouts are presented in audiences in English or Spanish or both.  Interpreters are available to ensure all participants understand their sessions.

Liability Waiver

By applying to participate in the OACE Conference, applicant hereby acknowledges that he/she is a qualified independent, insured presenter, vendor, exhibitor, speaker or representative of their affiliated organization or of their own accord, and:
  • Assumes responsibility and risk associated with all conditions, acts of God, hazards and potential dangers in, on, or about a booth/table-top site whether they are obvious or concealed.
  • Releases, indemnifies and holds harmless the Oregon Association for Comprehensive Education damage, or liability to person or property sustained by reason of the presence of the vendor before, during, and after the OACE Annual Conference.

About Workshops

The purpose of our workshops is to disseminate information and provide skills and strategies for our participants to use. As such, selling materials or programs are not permitted during the workshop sessions, but you can point participants to your booth for more information about the products you have available.

Photography release

I grant the Oregon Association for Comprehensive Education (OACE) and its representatives the right to take photographs/audio/video of me and my property in connection with the OACE Annual Conference in Seaside, Oregon. I authorize OACE, its assigns and transferees to copyright, use and publish the same in print and/or electronically. I agree that OACE may use such photographs of me with or without my name and for any lawful purpose, including such purposes as publicity, illustration, advertising, and web content.

If you Reserve a Booth

Booth reservations include: Thursday evening reception and Friday lunch for up to two representatives, inclusion of your company information and web link on the OACE website (information uploaded upon receipt of payment), a 1/2 page black and white promotional layout in our program (upgrade to a full page and/or color available above), and the opportunity to present a workshop.** If you are interested in presenting, please submit the Presenter Application/Registration Form.

Printing & Copies

Printing services are available at the conference site for a fee.  However, it is recommended you bring your own copies for attendees.  Please prepare for 30-40 participants per session.
  • Color:  .50¢/side
  • B&W:  .25¢/side
*Oregon Based:  Most attendees to OACE come from Oregon, but a small percentage may be from other states.

OREGON ASSOCIATION FOR COMPREHENSIVE EDUCATION

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